1
The purchasing assistant's responsibilities
- Situate the purchasing function within the organisation.
- Understand the purchasing assistant's role and responsibilities.
- Identify the challenges of the purchasing assistant function.
- Identify the different contact people and their expectations.
Hands-on work
Each participant reflects on their responsibilities as a purchasing assistant in their company. Cross-exchanges with the group and the trainer.
2
Managing the supplier portfolio
- The various elements of supplier database management.
- How to optimise the search for suppliers and subcontractors Available sources of information.
- Know how to use the Pareto's law.
Hands-on work
Participants conduct a portfolio analysis using the ABC method.
3
Order processing and tracking
- The different control modes.
- Master the order approval circuit.
- Implement effective order tracking.
- Differentiate different types of commitments: purchase order, contract, amendment, etc.
Hands-on work
In sub-groups, participants prepare several types of supplier orders. Presentation and discussion. Sharing of good practices.
4
Preparing calls for tender
- Familiarise yourself with the concepts of RFI, RFP, RFQ.
- Write a letter for each of these procedures.
- Know how to set up an effective organisation to receive and analyse bids.
- Draw up a bid analysis table.
Hands-on work
In subgroups, participants develop and draft all the documents required to set up and process an RFQ.
5
Monitoring purchases
- Compliance with deadlines.
- Organisation of supplier reminders.
- Acceptance: products, services.
- Invoice management.
- Incident and dispute management procedures.
- Maintaining the purchasing dashboard.
6
Developing your personal effectiveness
- Enhance your telephone skills.
- Prepare your telephone interview. Conduct an effective interview.
- Manage your priorities and organise your schedule.
- Coordinate your schedule with the buyer.
- The various tools to improve your organisation.
- Formalise an action plan.
Hands-on work
Role play: conduct a telephone interview with a supplier. Group debriefing.
2d
- 14h00 
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